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The Whistle Blowing System as Part of KFTD Corruption Prevention Measures

A good anti-corruption policy will help prevent the hideous act from happening in the first place. However, all companies  should always be ready with a countermeasure should any suspicion arise, including PT Kimia Farma Trading & Distribution (KFTD) as part of Kimia Farma Group. One such countermeasure is having a reliable whistleblowing system, which is part of KFTD’s corruption prevention efforts.

How does the KFTD Whistle Blowing System (WBS) Work?

KFTD created the Whistle Blowing System (WBS) as a countermeasure against suspicious activities within the company. WBS follows a guideline on how the company will investigate suspicious activities following a submitted report. The report itself can be made by sending a message via email, the system’s WhatsApp number, or physically by mail to the company headquarters.

How WBS works is as follows:

  1. When suspicion of misconduct arises, an informant files a report through one of the channels mentioned above. The informant can file the report anonymously, ensuring their safety and protection.
  2. The report will be received by a Super Admin who will conduct a thorough check on the report based on the evidence. This process will be reported to the Ethics Committee periodically.
  3. If insufficient evidence supports the report, the informant will be informed, and the case will be closed.
  4. If there is enough evidence, an investigation team will be formed to investigate the case further. The team may or may not take statements from witnesses, ensuring a fair and thorough investigation.
  5. The suspect can officially refute the allegations and submit relevant evidence backing their claim.
  6. The investigation team—together with WBS officials and another team who would handle the final verdict—is deciding a verdict based on the investigation’s results.
  7. There are three possible outcomes:
    • If proven innocent, their reputation will be restored, providing hope for a fair resolution.
    • If proven guilty of minor offenses, they will receive sanctions according to the code of conduct.
    • If proven guilty of corruption and/or bribery, the sanction will be imposed according to the Board of Directors’ decision.